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Privacy Policy

Effective Date: April 22, 2026  ·  Last Updated: April 22, 2026

Kodi Consulting LLC ("Marchitect," "we," "us," or "our") operates marchitect.com and the related Services described below. This Privacy Policy explains what personal information we collect, how we use it, and what rights you have over it.

By using the Site or Services, you consent to the practices described in this Policy.

1. Who We Are

Marchitect is an AI operations and marketing infrastructure firm. We help $2M–$200M businesses install and operate the AI systems that run their operations. We operate through the Marchitect website, an assessment tool, and the Marchitect Portal (a private client workspace).

Our primary point of contact for privacy matters is:
Michael Nowotarski
Email: mike@kodiconsulting.com

2. Information We Collect

Information You Provide Directly

  • Contact forms: Name, email address, company name, and any message content submitted through the Site.
  • Marketing assessment: Your responses to assessment questions, including details about your business, marketing activity, team structure, and budget ranges.
  • Client onboarding: Business information, goals, marketing data, and other materials you provide as part of a consulting engagement.
  • Portal submissions: Workshop answers, audit data, strategic documents, and other inputs entered into the Marchitect Portal.

Information Collected Automatically

When you visit the Site, we may collect:

  • Usage data: Pages visited, time on page, clicks, and navigation paths.
  • Device and browser data: IP address, browser type, operating system, and referring URL.
  • Cookies and similar technologies: Session cookies for site functionality, and analytics cookies to understand how visitors use the Site.

We do not use cookies to serve behavioral advertising or to track you across unrelated third-party websites.

Information from Third Parties

We may receive information about you from third-party sources such as referral partners, event platforms (e.g., EO Denver), or CRM systems — solely for the purpose of following up on a potential or existing engagement.

3. How We Use Your Information

We use the information we collect to:

  • Provide and operate the Services — including the assessment tool, Portal access, and consulting engagements.
  • Personalize follow-up communications — including tailoring outreach based on your assessment results or business context.
  • Communicate with you — sending responses to inquiries, proposals, scopes of work, and engagement updates.
  • Improve the Site and Services — analyzing usage patterns to refine the experience, fix issues, and develop new features.
  • Comply with legal obligations — retaining records as required by applicable law or for dispute resolution.

We do not sell your personal information. We do not use your information to serve you third-party advertising.

4. Marketing Assessment Data

When you complete the free marketing assessment, we use your responses to:

  • Generate your personalized assessment results.
  • Understand your marketing situation and prepare for any follow-up conversation.
  • Improve the accuracy and relevance of the assessment over time.

Assessment responses are stored securely and are not shared with third parties except as required to operate the tool (e.g., database hosting providers).

5. Marchitect Portal Data

Client data entered into the Marchitect Portal — including business strategy details, audience definitions, marketing playbook content, and performance data — is treated as confidential client information. We use this data solely to:

  • Facilitate your engagement with Marchitect.
  • Generate deliverables, workshop outputs, and strategic documents on your behalf.
  • Improve our AI-assisted processes (in aggregate and de-identified form only).

Portal data is not shared with other clients or used for any purpose outside your engagement.

6. Sharing and Disclosure

We do not sell, rent, or trade your personal information. We may share it in limited circumstances:

  • Service providers: Hosting providers (e.g., Vercel), database platforms (e.g., Supabase), email platforms, and analytics tools that help us operate the Site and Services. These providers are contractually required to protect your data and use it only to provide services to us.
  • Legal requirements: If required by law, subpoena, or court order, or to protect the rights, property, or safety of Marchitect, our clients, or others.
  • Business transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction, with appropriate confidentiality protections.

7. Cookies and Tracking

We use cookies for:

  • Session management: Keeping you logged in to the Portal.
  • Analytics: Understanding how visitors interact with the Site (e.g., Google Analytics or equivalent).

You can control cookies through your browser settings. Disabling cookies may affect certain functionality, including Portal login and assessment tracking.

8. Data Retention

We retain your personal information for as long as necessary to:

  • Operate and improve the Services.
  • Fulfill any ongoing engagement obligations.
  • Comply with legal, accounting, or regulatory requirements.

If you are a prospective client who never converted, we retain your contact and assessment data for up to 24 months before deletion. If you are or were an active client, we retain engagement data for a minimum of 5 years.

9. Security

We take reasonable technical and organizational measures to protect your personal information against unauthorized access, disclosure, alteration, or destruction — including encrypted data transmission (HTTPS), access controls, and secure hosting environments.

No method of transmission over the internet is completely secure. While we work to protect your data, we cannot guarantee absolute security.

10. Your Rights

Depending on your location, you may have the right to:

  • Access the personal information we hold about you.
  • Correct inaccurate or incomplete information.
  • Delete your personal information, subject to legal retention obligations.
  • Opt out of marketing emails at any time using the unsubscribe link or by contacting us directly.

To exercise any of these rights, email us at: mike@kodiconsulting.com

We will respond to requests within 30 days.

11. Children's Privacy

The Site and Services are intended for business use by adults. We do not knowingly collect personal information from individuals under 18. If you believe we have inadvertently collected such information, please contact us and we will delete it promptly.

12. Third-Party Links

The Site may include links to third-party websites or tools. We are not responsible for the privacy practices of those sites. We encourage you to review their privacy policies before submitting any personal information.

13. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last Updated" date at the top of this page. Material changes will be communicated via the Site or by email to active clients. Continued use of the Services after changes are posted constitutes acceptance of the updated Policy.

14. Contact

Questions, concerns, or requests related to this Privacy Policy should be directed to:

Kodi Consulting LLC (Marchitect)
Email: mike@kodiconsulting.com
Website: marchitect.com